Peppol technical response versus commercial acceptance
Does a Peppol Message Level Response accepting a document also accept its commercial terms?
The published Message Level Response profile separates transport receipt, document conformance and the business decision. An accepted technical response therefore does not establish that a supplier accepted a purchase, that an invoice was approved or that a payment was authorised. Retain the appropriate business response as a separate item of evidence.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- The recipient business decision was not observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol receipt without validation
Does an AB Message Level Response establish that Peppol conformance validation ran?
In Message Level Response 3.0, AB denotes acknowledgement without validation, while AP denotes acceptance after conformance checks. RE is rejection and requires an explanatory description. An AB response should not be counted as evidence that syntax and semantic checks passed; the validation outcome must be established separately.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Whether the recipient ran a validator is unobserved.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol technical response envelope binding
Which identifier binds a Peppol Message Level Response to the business message it assessed?
The published MLR profile assesses one business document and binds its response through the original envelope instance identifier. A buyer reconciling technical responses needs the envelope-to-document association. A displayed invoice number alone does not establish which transmitted instance received the response.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- The transport envelope and document association were not inspected.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol order receipt versus acceptance
Does Peppol Order Response AB mean that the seller accepted the order?
Ordering 3.3 uses AB for an order that has been received but not yet processed. This response contains no order lines and anticipates a later decision. A procurement agent should retain it as receipt evidence while awaiting the seller decision required for the next commercial step.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- No seller commitment or fulfilment was observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol amended order completeness
Can a Peppol amended Order Response omit unchanged or already delivered lines?
For an amended Ordering 3.3 response, the seller supplies all lines, including unchanged and already delivered lines. Individual line decisions may differ. A changes-only extract is insufficient to reconstruct the complete response; reconcile the supplied lines against the original order rather than interpreting omissions as agreement.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Actual order-line completeness was not tested.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol seller delivery status versus receipt
Does Peppol order-line code 42 establish independently confirmed receipt by the buyer?
Ordering 3.3 defines line response code 42 for items reported as already delivered. That code is part of the seller response. It is not an independent goods-receipt observation, so a buyer deciding whether to release an invoice should reconcile it with receiving evidence.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Physical delivery and buyer acceptance were not observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol order and line references
How should a Peppol order response be matched to the original order and individual lines?
Ordering 3.3 requires an order reference at header level. If response lines are supplied, each needs the related original order-line reference. Reconciliation should use those identifiers and the correct document context; matching by item description or response position alone can attach a decision to the wrong line.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- The buyer order and response were not inspected.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol maximum backorder quantity
Does a Peppol MaximumBackorderQuantity promise delivery of the entire unfulfilled order line?
Ordering 3.3 uses MaximumBackorderQuantity for the maximum quantity that may be delivered later when its delivery date is unknown. A zero value indicates that the remaining quantity will not be delivered. Neither a positive maximum nor a missing delivery date establishes that the whole outstanding order will arrive.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Future supply and delivery dates were not verified.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol seller amendment boundaries
Can a Peppol Advanced Ordering seller impose arbitrary changes to an accepted order?
Advanced Ordering 3.0 permits a seller to accept with changes within a scope previously agreed by the parties. Later order changes have their own acceptance or rejection process. Receiving a syntactically valid amendment does not establish that every proposed change falls within the buyer authorised scope.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Applicable agreements and actual authority were not assessed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol order cancellation decision
Does sending a Peppol Order Cancellation establish that the seller accepted cancellation?
Advanced Ordering 3.0 distinguishes a buyer cancellation request from the seller decision. Cancellation may depend on agreed deadlines and whether delivery has already been prepared; the seller can accept or reject it. Keep the resulting decision before treating the order as cancelled or releasing its reserved budget.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Seller acceptance and actual fulfilment state were not observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol successive order-change reconciliation
How are successive Peppol Order Change messages distinguished during reconciliation?
Advanced Ordering 3.0 requires a buyer-assigned OrderChangeSequenceNumber to distinguish successive changes. A response referring to an order change uses a header-level change document reference. Preserve both sequence and document identity: their presence identifies the proposal but does not prove that the proposed terms were accepted.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Actual change ordering and recipient decisions were not inspected.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol despatch notice versus goods receipt
Does a Peppol Despatch Advice prove that the buyer received the goods?
Despatch Advice 3.1 describes goods being sent and information supporting their receipt. It is a supplier notice, not an independent observation that the buyer received or accepted those goods. Match it to receiving records before treating physical delivery as complete.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Physical delivery and condition were not inspected.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol despatch across purchase orders
Can one Peppol Despatch Advice be assumed to belong to a single purchase order?
A Despatch Advice 3.1 message may cover more than one order, while an order may have several despatch notices. For a multi-order notice, references belong on individual lines rather than a single header order reference. Reconcile these relationships before counting received quantities against a purchase order.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Actual shipment consolidation and receipt quantities were not verified.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol missing original order-line identity
Does the Peppol despatch order-line reference NA identify a matched purchase-order line?
Despatch Advice 3.1 allows NA as a placeholder where the required order-line reference is unavailable. The presence of that field therefore does not always identify a real purchase-order line. Obtain a defensible mapping before allocating received quantities, closing a line or approving a matching invoice.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- No missing-reference resolution was observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol expected later supply versus total shortfall
Does Peppol OutstandingQuantity represent every ordered item that has not arrived?
Despatch Advice 3.1 uses OutstandingQuantity for the quantity expected to follow later. It does not necessarily represent every unit that has not been delivered: some remaining ordered quantity may never follow. Reconcile ordered, despatched and expected-later quantities separately before calculating an unresolved shortfall.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Later deliveries and cancellation of any balance were not verified.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol shopping cart versus placed order
Does receiving a Peppol Punch Out shopping cart place an order with the supplier?
Punch Out 3.1 returns a shopping cart or item list to the buyer procurement system. The buyer prepares and sends the order separately. A returned cart therefore supports selection and pricing review but does not establish that an order was placed, approved or accepted by the supplier.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Buyer approval and actual order submission were not observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol cart validity and seller time zone
Can a procurement agent rely on a Peppol Punch Out cart after its seller-defined validity expires?
Punch Out 3.1 permits validity periods for the cart and its lines. A date-only expiry ends at the close of that day in the seller time zone, and applicable contract terms take precedence over cart information. Recheck validity before relying on the selected price or availability.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Current seller pricing and contract applicability were not verified.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol complete-cart purchase restrictions
Can an agent select only some items from a Peppol Punch Out cart marked complete?
Punch Out 3.1 marks a complete cart through ActionCode set to true. Such a cart is intended to be ordered together without changing its quantities; when that indication is absent, the documented default is false and partial selection is allowed. Preserve the flag before letting an agent remove items or change quantities.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- The seller cart and resulting order were not inspected.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol catalogue replacement versus patch
Is an omitted Peppol Catalogue action equivalent to a partial catalogue update?
Catalogue With Response 3.1 defaults an omitted header action to Replace. Update has different, partial-update semantics, and action codes are case-sensitive. Treating an unlabelled incoming catalogue as a patch can therefore leave obsolete items in the buyer system. Resolve the header action before applying the message.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Actual catalogue import behaviour was not tested.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol catalogue item update identity
Should a Peppol catalogue item update be matched by CatalogueLine ID?
Catalogue With Response 3.1 identifies an item for update through its seller or standard item identifier, rather than the CatalogueLine ID. An updated line is replaced as a whole, and line update or deletion is used under a header Update. Retain the correct item key to avoid modifying an unrelated entry.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Buyer item mapping and update results were not inspected.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol catalogue acceptance versus purchasing
Does accepting a Peppol Catalogue place an order for the listed items?
Catalogue With Response 3.1 supports accepting catalogue information into the buyer system. Ordering is a separate process outside that catalogue exchange. Catalogue acceptance therefore does not establish a purchase commitment for the listed items or permission for an agent to place an order.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Any actual purchase approval or order was not observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol payment status versus settled funds
Does Peppol Invoice Response PD prove the supplier received settled funds?
Invoice Response 3.2 uses PD when the buyer has initiated payment; it is not independent bank-settlement evidence. The documented partial-payment case combines PD with the PPD clarification and remains non-final. Read both status and clarification before counting an invoice as fully paid or the supplier as having received funds.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Actual bank settlement and supplier receipt were not verified.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol invoice rejection versus obligation
Does a Peppol invoice rejection cancel the invoice content or underlying payment obligation?
Invoice Response 3.2 communicates processing status without changing the invoice content or the parties commercial responsibilities. A rejection response therefore is not, by itself, evidence that the underlying invoice was cancelled or the transaction reversed. Preserve any separate correction, cancellation or dispute resolution.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Contractual obligations and legal effects were not assessed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol invoice status sequence gaps
Must every Peppol Invoice Response status appear before an invoice is reported paid?
Invoice Response 3.2 does not require every intermediate status to be reported. A response carries the current status and the first response may begin later in the documented sequence. Missing intermediate messages alone do not prove that approval steps were skipped; assess the reporting agreement and available workflow evidence.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Actual internal processing steps were not observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol invoice status finality and corrections
Can a Peppol buyer report an approved invoice as under query by sending a later Invoice Response?
Invoice Response 3.2 constrains transitions: following AP, the next protocol status is PD; final RE or fully paid PD ends the response sequence. A later changed decision must be communicated by other means. The documented PD with partial-payment clarification is an exception to final payment, so inspect that clarification before closing reconciliation.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Any changed decision outside the response exchange was not observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol invoice seller versus payee
Does a Peppol invoice always direct payment to its seller?
BIS Billing distinguishes the seller from an optional payee. When a payee is omitted, the seller is the assumed recipient; a separate payee can represent a factoring arrangement. A declared name and payment account do not independently verify account ownership or authorise a changed destination.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Recipient identity and bank account ownership were not verified.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol buyer routing reference versus approved order
Does a Peppol invoice BuyerReference establish an approved purchase order?
BIS Billing requires a buyer reference or purchase-order reference. A BuyerReference can route an invoice to a person or department; it is not itself evidence of an approved purchase order. Check the referenced commercial authority separately before an agent treats the invoice as authorised spend.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- The buyer approval record was not inspected.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol credit note correction identity
Is a preceding invoice number sufficient to uniquely bind a Peppol credit note correction?
BIS Billing allows correction references to preceding invoices. If an invoice number does not uniquely identify the earlier document, its issue date is also needed. Bind the correction to the intended invoice instance before reconciling balances; the correction reference does not establish that a cash refund occurred.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Balance adjustment and any refund were not observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol currency conversion validation boundary
Does Peppol invoice validation verify the exchange rate used for VAT accounting currency?
BIS Billing permits a VAT accounting currency different from the invoice currency. The exchange rate is not supplied in the invoice instance, and that conversion is not validated there. Obtain the applicable rate and calculation evidence separately; successful invoice validation cannot establish the correctness of the conversion.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Exchange-rate correctness and tax treatment were not assessed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol card identification without full card data
Should a Peppol card-payment invoice contain the full payment card number?
BIS Billing limits the card account identifier to the last four to six digits and includes a card-network identifier. These fields support identifying the declared payment method; they are not full card credentials or independent evidence that the card payment was authorised or completed.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Card authorisation and settlement were not observed.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol price basis and invoice quantity
Can Peppol PriceAmount be multiplied by invoice quantity without considering BaseQuantity?
BIS Billing calculates the priced quantity using the item net price divided by its price base quantity before multiplying by invoiced quantity. Line charges, allowances and specified rounding also matter. Multiplying PriceAmount directly by quantity can therefore overstate a line when the price covers more than one unit.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Actual invoice arithmetic and unit compatibility were not executed or verified.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol billing profile and response capability
Does basic Peppol Billing Profile 01 guarantee a structured invoice response?
Billing 3.0.21 distinguishes basic Profile 01 from Billing with Response Profile 02. The release notes require separate SMP registration for the response profile. An invoice under the basic profile does not itself establish structured response support; check the recipient capability and the actual process agreement.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- Live recipient registration and response delivery were not checked.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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Peppol schema versus business-rule validation
Does successful UBL schema validation establish all Peppol invoice business rules passed?
BIS Billing separates UBL schema validation from semantic business rules and the applicable Peppol restrictions, including conditionally applicable country rules. Passing XML structure checks alone does not establish that those other layers passed, nor that the invoice facts are correct. Retain the validation layer, version and results.
Documentation reviewed 2026-10-25. Primary source.
Boundaries
- No invoice instance or production validator was tested.
- No independent proof of contractual authority, goods receipt, bank settlement or legal compliance.
- Applies to the cited published profile; current deployment and release applicability require separate verification.
- Buyer deployment testing, live runtime enforcement, certification or permission to act
- Expanded capabilities or licences for existing INDEX executables
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