{
  "schema": "varexis-public-evidence-record/0.3",
  "generated_at_utc": "2026-10-16T13:36:43.315Z",
  "record_id": "VXI-EXT-PROCUREMENT-PURVIEW-RETENTION-CONFLICT-01-v1",
  "record_kind": "external_reference",
  "title": "Purview retention: Conflicts and permanent deletion",
  "system": "Microsoft Purview",
  "evidence_family": "vendor_evidence_review",
  "index_status": "PUBLIC_SAFE_SOURCE_REVIEW",
  "evidence_state": "PRIMARY_DOCUMENTATION_REVIEW_ONLY",
  "canonical_question": "Does a short deletion policy prove Microsoft 365 content will be permanently removed on that date?",
  "near_questions": [
    "Can retention override a deletion policy?",
    "Does the longest retention period win?",
    "Can content disappear from a user view while still retained?",
    "Do labels and policies have different precedence?",
    "Which policies apply to this item?",
    "Is a hold also relevant?",
    "Is priority cleanup being used?",
    "Does a container policy cover every workload alike?",
    "What determines the effective deletion action?",
    "Is a configured date evidence of actual disposition?",
    "Which evidence should procurement request?",
    "Can I preserve the retention-conflict review?"
  ],
  "supported_claims": [
    {
      "claim": "Ordinary retention conflict rules favour retention over deletion and the longest retention period. Deletion labels and policies have further precedence rules. Priority cleanup is a documented exceptional path. A short deletion setting alone does not determine the effective outcome for an item subject to other retention or hold conditions.",
      "reliance": "DOCUMENTED_CAPABILITY_ONLY"
    }
  ],
  "not_demonstrated_claims": [
    "Verified buyer configuration or effective access rights",
    "Independent execution, completeness or security testing",
    "Vendor certification, legal compliance or guaranteed suitability"
  ],
  "public_summary": "Ordinary retention conflict rules favour retention over deletion and the longest retention period. Deletion labels and policies have further precedence rules. Priority cleanup is a documented exceptional path. A short deletion setting alone does not determine the effective outcome for an item subject to other retention or hold conditions.",
  "related_record_ids": [],
  "source_review": {
    "source_type": "official_external_documentation",
    "source_title": "Microsoft Purview retention principles",
    "source_url": "https://learn.microsoft.com/en-us/purview/retention",
    "checked_on": "2026-10-16",
    "candidate_record_id": "VXI-EXT-PROCUREMENT-PURVIEW-RETENTION-CONFLICT-01-v1",
    "candidate_record_sha256": "f2015b259f583ce852086c2ba2e845cdd07bbdf20bf177de5c1252084d5a9465",
    "method": "Primary documentation reviewed for the published bounded statement.",
    "deployment_tested_by_varexis": false,
    "revalidation": "The delivered snapshot preserves the review date shown. Recheck current primary documentation and deployment context before relying on present applicability; payment does not trigger fresh research."
  },
  "answer_policy": {
    "classification": "DOCUMENTED_WITH_DEPLOYMENT_BOUNDARY",
    "bounded_answer": "Ordinary retention conflict rules favour retention over deletion and the longest retention period. Deletion labels and policies have further precedence rules. Priority cleanup is a documented exceptional path. A short deletion setting alone does not determine the effective outcome for an item subject to other retention or hold conditions.",
    "required_buyer_context": "Workload, item, retention policies, labels, holds and exceptional cleanup. Effective configuration and dated operational evidence have not been inspected.",
    "missing_evidence": "A broader claim needs evidence matching the intended use. Payment does not upgrade the evidence state."
  },
  "private_boundary": "Raw logs, thresholds, private paths, source code, protected mechanisms and reconstruction-level details are excluded from public and paid delivery.",
  "decision_profile": {
    "schema": "varexis-vendor-evidence-review/1",
    "review_status": "documentation_review_only",
    "checked_on": "2026-10-16",
    "claim_to_check": "The shortest configured deletion period establishes the effective removal date.",
    "documented_statement": {
      "status": "documented",
      "statement": "Ordinary retention conflict rules favour retention over deletion and the longest retention period. Deletion labels and policies have further precedence rules. Priority cleanup is a documented exceptional path. A short deletion setting alone does not determine the effective outcome for an item subject to other retention or hold conditions.",
      "source_ids": [
        "retention"
      ]
    },
    "buyer_evidence_required": [
      "All applicable policies, labels and holds.",
      "Item-level scope and effective precedence.",
      "Any exceptional cleanup action and observed disposition."
    ],
    "review_condition": {
      "status": "varexis_review_policy",
      "statement": "Reconcile all applicable retention conditions before claiming a permanent-deletion date."
    },
    "unknowns": "The buyer configuration, contract, effective entitlement and operational evidence have not been inspected. Missing evidence does not establish absence or failure of the feature.",
    "evidence_sources": [
      {
        "source_id": "retention",
        "url": "https://learn.microsoft.com/en-us/purview/retention",
        "final_url": "https://learn.microsoft.com/en-us/purview/retention",
        "title": "Microsoft Purview retention principles",
        "checked_on": "2026-10-16",
        "sha256": "ba99a0c88b6091cd5fb50abe0480e113977cf7324abde4bed6659b8b9646b129",
        "bytes": 132377
      }
    ],
    "observed_deployment": false,
    "commercial_reliance_boundary": "Procurement evidence support only; no supplier clearance, legal conclusion, configuration audit or verification of the buyer's claim is supplied.",
    "paid_value": {
      "decision_context": "Save the source-based precedence analysis without making a legal erasure conclusion.",
      "free": "Complete review, practical questions, sources and limitations; may be saved locally.",
      "single_request": "Existing server-saved version-bound route snapshot for later authenticated retrieval.",
      "evidence_receipt": "The same snapshot plus the existing unsigned delivery receipt.",
      "excluded": [
        "Fresh vendor research",
        "Continuous monitoring or change alerts",
        "Testing the buyer configuration",
        "Private evidence or vendor certification"
      ],
      "integrity": "Hashes identify content versions; they do not prove truth or provide a signature."
    },
    "revalidation": {
      "trigger": "A saved purchase does not recheck the source or buyer configuration.",
      "specific_watch": "Workload, item, retention policies, labels, holds and exceptional cleanup."
    }
  },
  "paid_access_note": "The full published answer and boundaries are free. Paid access saves the selected route and source versions, with an unsigned receipt when purchased. Preview coverage before paying. Fresh research, bespoke assessment and protected evidence are excluded.",
  "service_route": {
    "request_guide": "/varexis-index/request.html",
    "request_workflow": "/varexis-index/request-workflow.json",
    "service_id": "single_request",
    "service_routes_url": "/varexis-index/service-routes.json",
    "payment_required": true,
    "availability_endpoint": "/api/index/capabilities",
    "operational_status": "AUTOMATIC_SERVICE_CAPABILITIES_GATED",
    "checkout_url": "/index-access"
  },
  "authority_boundary": "VAREXIS-INDEX informs evidence reliance. It does not provide advice, certification, deployment authority, security assurance, production approval, or guarantee.",
  "human_page": "/varexis-index/catalog.html#purview-retention-deletion-policy-precedence",
  "machine_readable_record": "/varexis-index/records/purview-retention-deletion-policy-precedence.json"
}