{
  "schema": "varexis-public-evidence-record/0.3",
  "generated_at_utc": "2026-10-16T13:36:43.315Z",
  "record_id": "VXI-EXT-PROCUREMENT-VAULT-LICENCE-CUSTODY-01-v1",
  "record_kind": "external_reference",
  "title": "Google Vault: User and licence preservation scope",
  "system": "Google Vault",
  "evidence_family": "vendor_evidence_review",
  "index_status": "PUBLIC_SAFE_SOURCE_REVIEW",
  "evidence_state": "PRIMARY_DOCUMENTATION_REVIEW_ONLY",
  "canonical_question": "Does a Vault retention arrangement survive deletion of the user or required licence?",
  "near_questions": [
    "Does deleting a user affect Vault data?",
    "Can removing a required licence cause purging?",
    "Which users have Vault licences?",
    "Which administrators can use Vault?",
    "What service data is covered?",
    "Are retention rules applied to the intended accounts?",
    "Does an export prove all future data is preserved?",
    "Is the proposed action suspension or deletion?",
    "Who owns preservation during offboarding?",
    "What evidence confirms the account is still covered?",
    "Which source date supports this review?",
    "Can I save the licence-and-custody boundary?"
  ],
  "supported_claims": [
    {
      "claim": "Vault requires appropriate licences for users and administrators. The overview warns that deleting a user or required licence can irreversibly purge data and remove Vault availability. Retention rules act on supported service data; an export or retained matter should not be assumed to cover an unverified offboarding change.",
      "reliance": "DOCUMENTED_CAPABILITY_ONLY"
    }
  ],
  "not_demonstrated_claims": [
    "Verified buyer configuration or effective access rights",
    "Independent execution, completeness or security testing",
    "Vendor certification, legal compliance or guaranteed suitability"
  ],
  "public_summary": "Vault requires appropriate licences for users and administrators. The overview warns that deleting a user or required licence can irreversibly purge data and remove Vault availability. Retention rules act on supported service data; an export or retained matter should not be assumed to cover an unverified offboarding change.",
  "related_record_ids": [],
  "source_review": {
    "source_type": "official_external_documentation",
    "source_title": "Google Vault overview",
    "source_url": "https://support.google.com/vault/answer/2462365?hl=en",
    "checked_on": "2026-10-16",
    "candidate_record_id": "VXI-EXT-PROCUREMENT-VAULT-LICENCE-CUSTODY-01-v1",
    "candidate_record_sha256": "07d924dcc13e74b92e5dbdbe498e388c6ac6ec75d3857e57a7a2b32fdd03d8e9",
    "method": "Primary documentation reviewed for the published bounded statement.",
    "deployment_tested_by_varexis": false,
    "revalidation": "The delivered snapshot preserves the review date shown. Recheck current primary documentation and deployment context before relying on present applicability; payment does not trigger fresh research."
  },
  "answer_policy": {
    "classification": "DOCUMENTED_WITH_DEPLOYMENT_BOUNDARY",
    "bounded_answer": "Vault requires appropriate licences for users and administrators. The overview warns that deleting a user or required licence can irreversibly purge data and remove Vault availability. Retention rules act on supported service data; an export or retained matter should not be assumed to cover an unverified offboarding change.",
    "required_buyer_context": "Account lifecycle, licences, supported services and preservation scope. Effective configuration and dated operational evidence have not been inspected.",
    "missing_evidence": "A broader claim needs evidence matching the intended use. Payment does not upgrade the evidence state."
  },
  "private_boundary": "Raw logs, thresholds, private paths, source code, protected mechanisms and reconstruction-level details are excluded from public and paid delivery.",
  "decision_profile": {
    "schema": "varexis-vendor-evidence-review/1",
    "review_status": "documentation_review_only",
    "checked_on": "2026-10-16",
    "claim_to_check": "A retention arrangement guarantees data remains available after any offboarding action.",
    "documented_statement": {
      "status": "documented",
      "statement": "Vault requires appropriate licences for users and administrators. The overview warns that deleting a user or required licence can irreversibly purge data and remove Vault availability. Retention rules act on supported service data; an export or retained matter should not be assumed to cover an unverified offboarding change.",
      "source_ids": [
        "vault"
      ]
    },
    "buyer_evidence_required": [
      "User status and applicable Vault licences.",
      "Retention or hold scope and supported services.",
      "Preservation evidence before the proposed lifecycle change."
    ],
    "review_condition": {
      "status": "varexis_review_policy",
      "statement": "Confirm the documented user and licence lifecycle before relying on retained evidence."
    },
    "unknowns": "The buyer configuration, contract, effective entitlement and operational evidence have not been inspected. Missing evidence does not establish absence or failure of the feature.",
    "evidence_sources": [
      {
        "source_id": "vault",
        "url": "https://support.google.com/vault/answer/2462365?hl=en",
        "final_url": "https://knowledge.workspace.google.com/vault/getting-started/vault-overview?hl=en&visit_id=639277540090426863-3906579950&rd=1",
        "title": "Google Vault overview",
        "checked_on": "2026-10-16",
        "sha256": "eb12f48497c8bfbb53904f75243af0e9a79fe68b2edf1c30973a60d227768a28",
        "bytes": 126100
      }
    ],
    "observed_deployment": false,
    "commercial_reliance_boundary": "Procurement evidence support only; no supplier clearance, legal conclusion, configuration audit or verification of the buyer's claim is supplied.",
    "paid_value": {
      "decision_context": "Save the documented preservation questions before a supplier account-exit decision.",
      "free": "Complete review, practical questions, sources and limitations; may be saved locally.",
      "single_request": "Existing server-saved version-bound route snapshot for later authenticated retrieval.",
      "evidence_receipt": "The same snapshot plus the existing unsigned delivery receipt.",
      "excluded": [
        "Fresh vendor research",
        "Continuous monitoring or change alerts",
        "Testing the buyer configuration",
        "Private evidence or vendor certification"
      ],
      "integrity": "Hashes identify content versions; they do not prove truth or provide a signature."
    },
    "revalidation": {
      "trigger": "A saved purchase does not recheck the source or buyer configuration.",
      "specific_watch": "Account lifecycle, licences, supported services and preservation scope."
    }
  },
  "paid_access_note": "The full published answer and boundaries are free. Paid access saves the selected route and source versions, with an unsigned receipt when purchased. Preview coverage before paying. Fresh research, bespoke assessment and protected evidence are excluded.",
  "service_route": {
    "request_guide": "/varexis-index/request.html",
    "request_workflow": "/varexis-index/request-workflow.json",
    "service_id": "single_request",
    "service_routes_url": "/varexis-index/service-routes.json",
    "payment_required": true,
    "availability_endpoint": "/api/index/capabilities",
    "operational_status": "AUTOMATIC_SERVICE_CAPABILITIES_GATED",
    "checkout_url": "/index-access"
  },
  "authority_boundary": "VAREXIS-INDEX informs evidence reliance. It does not provide advice, certification, deployment authority, security assurance, production approval, or guarantee.",
  "human_page": "/varexis-index/catalog.html#google-vault-user-licence-preservation-boundary",
  "machine_readable_record": "/varexis-index/records/google-vault-user-licence-preservation-boundary.json"
}